Please note that FlexCal is no longer being actively maintained. There are a few great alternatives including QuickCal that you should check out.


What is it?

FlexCal is a simple way to get your tasks or events into your calendar quickly. Simply hit a hotkey (that you define) and a quick entry window pops up — from within any application. The first window is a task entry window. Hit the hotkey again and an event entry window appears. Type in your task or event, hit return and instantly the item is added to your iCal calendar. It’s that simple.

Sample Task WindowSample Event window

What’s the cost?



Requires Mac OS X 10.5 or later. Now supports 64-bit mode in 10.6 as well.

Feedback? Questions? Suggestions?

email us here. You can post a comment below as well.


Click here

Installation/Usage did a great article on installing and using FlexCal – Click here

Version History

Click here

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Need to uninstall?

Click here for the uninstaller

*OR* remove flexcal manually

Copyright © 2018 FlexGames, LLC. All rights reserved.

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FlexCal 1.16
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108 thoughts on “FlexCal 1.16

  • October 7, 2008 at 10:09 am


  • October 8, 2008 at 6:05 am

    FINALLY!!! I’ve been searching for something like this and even tried to create those Automator actions with little success. Love the look and especially the hotkey. Is it possible to add two features: an ENTER key so we can tab to it or just hit enter; access the drop down calendar menu (I have 5 calendars) via TAB. thank you. Will donate.

  • October 9, 2008 at 12:31 am

    Alex – the inability to tab between fields is not a limitation of this utility but rather a system setting in OS X.
    To set it, go to System Preferences > Keyboard & Mouse > Keyboard Shortcuts > All Controls at the bottom (button).

    Now you can tab between the controls in FlexCal and never take your hand off the keyboard. Can you clarify what you meant by an enter key? You can hit enter/return at any point in the to do or events window to add your to do/event.

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  • October 10, 2008 at 1:54 pm

    If you could tie in the ability to enter Events, ToDo’s & Mail Notes, that would be an awesome all in one complete system wide hotkey that would make jotting down info super quick.

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  • October 21, 2008 at 6:44 pm

    This is just what I’ve been looking for – thanks!

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  • November 3, 2008 at 8:18 am

    With people constantly popping in my office asking me to meet at some future date for something, I can load it into my calendar without asking them to hang on while I open iCal and forget half the information. This a really great app.

  • November 15, 2008 at 6:06 pm

    need more flexibility setting alarms (days before event instead of minutes, silent alarms)

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  • January 13, 2009 at 6:19 pm

    Hi there,
    Nifty! But one biggish quirk: Apple+V doesn’t seem to work. Or Apple+A, or any of the other usual hotkeys.

  • February 5, 2009 at 10:28 am

    I usually add 2 alarms before a lot of events (ones out of the office). Is there a way to add a second alarm feature? I would pay for that.

  • February 5, 2009 at 1:18 pm

    Excellent work! wondering is possible to add attendees for events? thanks.

  • February 5, 2009 at 7:45 pm

    Thanks for your work. This is very helpful.
    Would be perfect if there were note and URL fields for tasks.

  • February 14, 2009 at 8:32 pm

    Hi. Great app! Any chance you can add the alarm option to include “day” instead of only “minutes” before the event? If I want the alarm to remind me 1 day ahead I need to calculate how many minutes that is. Hurts my brain…

  • May 27, 2009 at 9:53 am

    Thank you Joe ! 🙂
    It was a pleasure to do the translation with you.

    It’s a wonderfull appli 🙂

    @ tim : lol 1 day = 3600 min ^^

  • May 27, 2009 at 9:53 am

    euh sorry 1440 …

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  • June 2, 2009 at 7:26 am

    is there a version for 10.4 available. I’m not at all pleased whit 10,5 !

  • June 2, 2009 at 7:53 am

    Unfortunately no, there is no 10.4 version available. The reason is that the utility uses a library (CalCalendarStore) that only exists in 10.5 or greater.

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  • June 21, 2009 at 10:45 am

    I’m a neophyte. To install Flexcal, do I just drag it into /Library/Prefpanes? If not, how do I install this?

    Also, how do I assign assign a hotkey?

    Thank you,


  • June 21, 2009 at 12:16 pm

    I’m a neophyte. To install Flexcal, do I just drag it into /Library/Prefpanes? If not, how do I install this?

    Also, how do I assign assign a hotkey?

    No problem. Just doubleclick the utility – it will automatically install it for you (as a preference pane). There is a background app called flexcalhelper that handles the rest for you as well. You assign the hotkey in the first pane of the preference pane that loads after you doubleclick it. Let me know if you have any other questions.

  • June 21, 2009 at 1:47 pm

    Thank you. That was rather simple, and everythin works just fine.

    I don’t know how I botched this the first time, but I suspect I missed the greyed out portion where you select the hot key on the helper screen.

    Thanks again.

    Alan Gann

  • June 22, 2009 at 12:24 am

    Excellent app! I believe you are near the development of a Mac PIM app that can bring together the ease and functionality that Apple has ignored in this category. Instead of using separate apps for mail, ical, tasks, notes, and address book, I can envision FlexCal acting as the front end for all of these Apple apps. So, to make FlexCal even more perfect, can you add:
    1. An additional field on the Tasks screen for Notes related to each task record?
    2. Alarms/Reminders (both single and recurring) for minutes, hours, days, weeks in both Tasks and Events.
    3. An entry screen for’s Notes.
    4. An entry screen for Address Book.
    5. An entry screen for new mail or at least a link to mail.
    These additions would make FlexCal a truly valuable front end for the integrated Organizer/PIM functions I have, surprisingly, found lacking from Apple.

  • June 23, 2009 at 12:09 pm

    Your download link appears to be broken or referring to an incorrect file ;(

  • June 24, 2009 at 8:16 am

    I agree with Rob’s post – just loaded this, but it is well designed and would make a great PIM especially if it was customizable by the users’ preference for which apps are accessible. Will give it a few days to become indispensable, donate also – thanks for this elegant solution!

  • July 7, 2009 at 4:20 pm

    I agree with Arthur who agrees with Rob…..
    I will gladly donate to this app ….. Hell I’ll PAY for this app with that functionally…..


  • August 27, 2009 at 5:18 am

    When I first saw a review of FlexCal I was new to the Mac and didn’t understand what it was offering. Today I saw a “reminder” of that review a year ago and decided to try it. It is a very handy utility. I would have two suggestions, however, should you issue future iterations of the program: 1) allow the alarms to be set in increments greater than minutes (I usually set reminders a day ahead. (Who wants to do the math? 🙂 ); 2) allow documents to be associated with the calender events, just as as iCal does. I usually associate documents that are formal notices of the calendared events and use those documents during the event itself. Except in these minor ways, FlexCal is nearly perfect for my needs; without them, I might as well start up iCal itself.

  • August 27, 2009 at 7:32 am

    Before I try any program, I always read the comment section first and I just wanted you to know that this is the BEST comment section I have read in years. Your customers are very helpful in their suggestions and your responses are informative and your updates seem to be spot on per customer requests.
    I’ll be downloading the program and yes I always donate to developers whose programs I use.

  • August 27, 2009 at 9:47 am

    More alarms and alarm options like the ones existing in ical would make this the best little utility ever that I would be willing to pay for. Still, pretty awesome! Thanks.

  • August 27, 2009 at 9:53 am

    Also a keyboard shortcut to close the window would be nice……

  • August 27, 2009 at 10:19 am

    Escape will close the window by default.

  • August 27, 2009 at 10:21 am

    Command-V and Command A are reserved by Apple, which is why you cannot use them. We don’t want to take over existing common hotkeys.

  • August 29, 2009 at 11:24 am

    Is it possible to automate this with Applescript? I want iCal to launch a script that will bring up FlexCal, but no matter what I try, I cannot do it. Is there some way to do it that I don’t know about?

  • September 5, 2009 at 10:34 am

    @ Confused Programmer

    You could use GUI scripting. For example, if you have set FlexCal to be triggered by pressing ⌘F6, the following one line Applescript will do that for you:

    tell application “System Events” to key code 97 using {command down}

    You can find out the appropriate key code number for any key on your keyboard using a little utility called Full Key Codes ( You will want the decimal code, which is shown in blue in the lower right of the window.

    Alternatively, if you are using a normal alphanumeric key in your FlexCal shortcut, you can use the keystroke command instead of the key code command. So if your FlexCal shortcut is ⌃⌥⇧⌘T, the following script will work:

    tell application “System Events” to keystroke “t” using {command down, control down, shift down, option down}

  • September 5, 2009 at 3:48 pm

    Hi! I don’t know what’s happening but

    1. I can’t uninstall Flexcal. I use the application to uninstall and it does something but when I go to system preferences flexcal is still there.

    2. The reason I am trying to uninstall it is because I start flexcal in system preferences and it gets stuck launching flexcal. It has been doing it for about 20 minutes so far.

    I can’t seem to be able to get this running.

    Help please.

  • September 12, 2009 at 2:49 am


    Great tool, but would be nice that it automatically saves data if window disappears, and will there be a 64-bit one soon?

  • September 12, 2009 at 7:25 am

    I have been using flexcal for about a year and I love it. Unfortunately, it won’t work since I installed snow leopard.
    Please comment.
    norman radway

  • September 16, 2009 at 9:19 pm

    Norman, your experience is not typical. It runs in Snow Leopard without a problem.

  • September 24, 2009 at 12:12 am

    Sehr nützliches Tool, Danke. Gibt es eine Möglichkeit Termin auch als “privat” zu markieren?
    Is it possible to mark events with the “private” tag? Thank You.

  • September 24, 2009 at 6:13 am

    any 64-bit verson coming soon? Can;t wait. And please have it save appointments automatically, not after hitting return in the title field. I lose too many appointments just pressing the disappear button on the top-left corner. iCal saves everything as it is written;FlexCal really should do the same.


  • October 19, 2009 at 12:42 am

    still no 64-bit version? Is this a forgotten app? It’s too usefl to ignore, but please update.

    Here’s looking at you, kidd.

Comments are closed.